How Projects Are Selected Potential Hawaii 3R's projects must be selected from the State of Hawaii Department of Accounting and General Services (DAGS) Repair and Maintenance Backlog Unfunded List. Each school should have received a copy of this list at the beginning of the school year. If you need the Project Backlog List, check the Hawaii School's R&M Backlog List. This is a link to the DOE's Operations and Maintenance Section website area called FACTRAK. This page will allow search by school and will show not only backlog projects, but projects that are already funded. Hawaii 3R's will use five (5) criteria to evaluate applications. The relative weights for each criterion are indicated in parentheses. The reviewers of the school's applications will use these criteria to guide their reviews: 1. Need for Project (15%) 2. Quality of Vision and Design (15%) 3. Extent and Strength of Partnerships (15%) 4. Leveraging of Resources (30%) 5. Quality of the Management and Maintenance Plan (25%) Hawaii School's R&M Backlog List Only projects already on this list are eligible for grants. Deadlines Round Pre-Application Due Date Application Due Date Announcement Date For Projects 26 12/27/07 1/24/08 2/08/08 Spring 08 27 3/20/08 4/17/08 5/2/08 Summer 08 28 6/26/08 7/24/08 8/08/08 Fall 08 29 9/25/08 10/23/08 11/7/08 Winter 08 Pre-Application Process Pre-application approval is required before a school can submit an application. This process is in lieu of technical workshops and ensures that the project is headed in the right direction. This step requires completing a preliminary plan and meeting with Hawaii 3R's and DAGS staff. To complete the pre-application process, follow these steps: 1. Complete a preliminary plan. 2. Schedule a meeting with the 3R's Executive Director at least three (3) weeks prior to the application deadline to review the preliminary plan, complete any unfinished areas of the plan, and address any concerns. 3. After finalizing the preliminary plan, you will receive approval to proceed with the application. Instructions for Pre-Application Approval Procedures and a Preliminary Plan Template are included in the Hawaii 3R's application packet available below. Download Hawaii 3R's Application Hawaii 3R's application packet is available for download here: APPLICATION.DOC (Microsoft Word Format) APPLICATION.PDF (Adobe PDF Format) Sample Application Evaluation Form (Excel Format) This is a sample of the Evaluation form that is used to review every application. Example Memorandum of Understanding (MOU) (Word format) This is an example of an agreement that must be signed between the school's principal and Hawaii 3R's upon the receipt of a grant award. You may also request that an application be faxed or mailed to you by calling Hawaii 3R's. Please mail or deliver completed applications to: Hawaii 3R's 735 Bishop Street, Suite 336 Honolulu, Hawaii 96813 Phone: (808) 521-5524 Fax: (808) 521-5527